Meeting Minutes

Minutes

Minutes

Minutes

Oakley Community Council

Virtual Meeting: Zoom

March 1^st, 2022 7PM

oakleycouncil@oakleynow.com 

www.Facebook.com/Oakley45209

  513-533-2039

Until otherwise noted, all Oakley Community Council Meetings will be conducted online, via the Zoom virtual conference tool. You can find full virtual/online meeting details on the homepage of our website, www.oakleynow.com.

AGENDA

Call to Order

Pledge of Allegiance

Trustee Introductions

Present: Jason, Joe, Colleen, Evan, Paige, Mallory, Kenny, Troy, Jon, Seth (Sandy not present)

Community Partners:

• ·         Cincinnati Fire Department – Capt. Joe Desmond
• o      run volume is consistent from last year - 181 for the month of Feb
• o      interrupted by a fire run; presentation attached at the end of these minutes
• o     
• ·         Cincinnati Police Depart – Officer Barry
• o      400% increase in robberies over last month; targeting folks leaving cars open while making multiple trips.  all in a consistent area (back of parking lots at big box stores)
• o      violent crime down
• o      increased crime involving mail drop boxes at post office and check fraud.
• o      significant reports of Oakley pot holes improves odds of them being repaired
• ·         CRC – Blake Williams
• o      goal is to move CRC meeting back to Rec Center in April
• o      Summer day camp is already filled
• o      Youth to work teen program is up and running
• o      Minicamp on 3/7, and then for spring break.
• o      work is ongoing about new build at Rec Center; vote is scheduled for Weds 3/2
• o      community clean up day is going to be Saturday 4/16
• o      Rec Center will be following city’s cue for mask mandates
• ·         Hyde Park Neighborhood School – Jill Sunderman
• o      BoE hired a new superintendent on 2/27 - probably begins in May
• o      Summer scholars for any student in 1-6 grade - 190 kids so far signed up. 
• o      Expansion begins for HPS this summer hopefully - double cafeteria, new classrooms, new gym, new STEAM room, etc etc.  Significant school improvement
• ▪       essentially 100 new spots for the school
• o      Upcoming presentation of the expansion at future OCC meeting.

Guests

• ·         Housing Opportunities Made Equal (HOME) – Alona Ballard
• o      Org dedicated to advocating for people for fair housing processes, to answer questions about housing, etc
• o      offers to come speak/work with community groups on housing topics
• ·         Dewey’s Pizza Run to Raise Dough – Stephanie McCall
• o      community charity running event in Oakley to raise money for Cincy Children’s Hospital
• o      looking for community partners
• o      targeting a Sunday morning
• ·         Gavi Begtrup – State Rep Candidate
• o      running for State Rep; districts are still up in the air

Real Estate Development:

• ·         3033 Jared Ellis Drive – McBride Dale Associates (Anne McBride)
• o      Lot 5 of CastFab subdivision
• o      Currently vacant, most intense zoning the city has.  Development would require a zone-map amendment - looking at 94 town-homeiminiums (owners own the property)
• o      anticipated price of units is around $500,000
• o      work to integrate with master plan and to look at traffic considerations
• o      questions about size and affordability, and costs of building, etc
• Oakley Rec Center Updates
• City council voted to allocate the final 2 million for our Rec Center renovation.  This helps CRC begin to engage with us about actual plans, which helps us begin to leverage partners financially to increase the cost of the project.  Project is complicated, but movement is now forward.  Goal is to still interact with fundraising organization.

OCC Committees/Projects:

• ·         NBDIP Project Selection [VOTE]
• o      (Joe Groh) - form for voting on the projects in the chat of the meeting.  3 submissions for project
• ▪       seasonal banners to lamp posts
• ▪       grates on tree wells
• ▪       clean up Allston st and make it more pedestrian friendly
• o      basic application must be submitted by 4 pm on Friday 3/4.  Encouraging people to vote for tonight. 
• ·         Discussion about returning to in person meetings for April
• o      no masks required per city/rec center rules
• o      work on a virtual option to see if it can be done, check on child care. 
• ·         concerns about immune-compromised folks and their abilities to attend. 
• ·         some potential for broadcasting on FB live  to be a middle ground

Approve Meeting Minutes – Jason Wilcoxon

• ·         02/01
• ·         02/17
• ·         Motioned by Jason Wilcoxon, seconded by Evan
• o      rollcall vote  9-0
• o      (kenny abstained)

Financial Report – Joe Groh

•         see attached

•         22k in deposits last month

•         report tabled until 3rd Thursday meeting

Evan’s last meeting and conversation

New Business:

·         Next Third Thursday Meeting is on March 24th

·         Next Tuesday OCC meeting is on April 5th

Adjourn Meeting

CFD Presentation:

•      (Run totals ENGINE 31- 181 March YTD 405   TRUCK 31- 127 YTD 193) 

•      Discuss trend info Fairly consistent with 2021 

•      March 2022 …. Main Topics:   

Oakley Community Council

Virtual Meeting: Zoom

February 1^st, 2022 7:00 PM

oakleycouncil@oakleynow.com 

www.Facebook.com/Oakley45209

  513-533-2039

Until otherwise noted, all Oakley Community Council Meetings will be conducted online, via the Zoom virtual conference tool. You can find full virtual/online meeting details on the homepage of our website, www.oakleynow.com.

AGENDA

Present: Colleen, Mallory, Joe, Jason, Troy, Kenny, Seth, Jon, Sandy, Evan

Call to Order

Pledge of Allegiance

Trustee Introductions

Community Partners:

• ·         Cincinnati Police Depart – Officer Barry
• o      2nd month in a row with high rate of stolen cars
• o      concern about weather; encouraged to stay home
• o      CPD website/social media as a good resource for weather related info.

Guests:

• ·         Judge Rickell Howard Smith
• o      candidate for Juvenile Court Judge
• o      Rickellforjudge.com

OCC 2022 Update – Colleen Reynolds

•         Andrew Bernier has stepped off our council which means we have a vacancy for a 3 year term, considering open nominations and people interested can email Colleen directly

•         goal of going back to in person meetings full time in April; potentially 3rd Thursday meeting in March would be in person for the board.

•         Third Thursday agenda will be configuring agendas for 2022

•         Third Thursday in March will adjust to accommodate for St. Patrick’s Day and light attendance

•         Questions about events and planning for the year to be discussed at Third Thursday meeting. 

OCC Committees/Projects:

• ·         NBDIP – Joe Groh
• o      Process kicks off now; significant funding source for OCC over the years. 
• o      Joe is soliciting ideas for us to submit; decisions will have to be made at our Mar 1 meeting.
• o      Anyone is allowed to vote or submit ideas
• o      after pre-app, a more robust process kicks in
• o      https://oakleynow.com/NBDIP-Process for more details
• ·         Wayfinding Signage – Joe Groh
• o      signage preferences were passed on to the city. signage was discussed at Jan 20 meeting;
• o      Business committee is working to ensure information and reliability of signage
• o      DOTE is working on project with us/currently
• o      expectation of finalization for information in the summer
• o      https://oakleynow.com/Wayfinding-Signage
• ·         3 projects submitted for CBR (Community Budget Request)
• o      Stairs connecting Oakley playground to Kilbourne was approved - project is going out to bid.

Approve Meeting Minutes (TBD)       

• ·         January 20th
• o      motion to approve minutes as sent by email, by Joe.  seconded by mallory
• ▪       4 abstain, 6 yes

Financial Report – Joe Groh

•                no big financials news; should be some checks waiting at our mailbox

•         Motion: approve financial report as submitted by Jason.  Seconded by Seth. 

•         unanimous approval

New Business:

·         Next Third Thursday Meeting is on February 17th via Zoom

·         Next Tuesday OCC meeting is on March 1^st – TBD

Adjourn Meeting

            motion to adjourn unanimously approved

Approved minutes from Third Thursday Meeting in April April Third Thursday 

Approved minutes from the April 2022 Meeting April 2022 Meeting Minutes

Oakley Community Council

Virtual Meeting: Zoom

January 20th, 2022 7:00 PM

oakleycouncil@oakleynow.com 

www.Facebook.com/Oakley45209

  513-533-2039

Until otherwise noted, all Oakley Community Council Meetings will be conducted online, via the Zoom virtual conference tool. You can find full virtual/online meeting details on the homepage of our website, www.oakleynow.com.

Minutes

Board Attendance

• ·         Present: Joe, Kenny, Mallory, Paige, Jason, Seth, Troy
• ·         Absent: Colleen, Jon, Sandy, Evan

OCC Committee/Project Updates:

• ·         Vision Zero 2022 – Joe/Paige [VOTE: 1/28 Deadline]
• o   Discussion on the 6 suggestions submitted
• o   Voted for top 2 priorities:
• ·         #1 Madison/Oakley Square
• ·         #2 Brotherton Rd Corridor (Madison – Sherel)
• ·         Wayfinding Signage Discussion – Joe
• o   Joell/DOTE video presentation of options.
• o   Poll taken to determine board preferences
• ·         Map layout preference
• ·         Smaller/Actual Orientation - 2
• ·         Larger, vertical map – 6
• ·         Two sided sign, map on one side, history of other – 8 yes
• ·         Physical sign design
• ·         1 - Single post, business vertical on side of map - 1
• ·         2a - Double post, smaller map with pop-out - 1
• ·         2b - Double post, larger map, grill at bottom - 2
• ·         2c - Double post, larger map, no grill - 4
• ·         Paxton Intersection – Joe
• o   Brian Williams had asked 2 questions about Paxton Intersection, looking for board’s general preference
• o   Duke wood poles on the north side between Drakewood and Isabella.
• ·         If Duke will not relocate the poles, they will be right in the middle of the proposed walk.
• ·         DOTE plans to push Duke to relocate but it is not guaranteed.
• ·         We could remove the two on-street parking spaces on Paxton and widen the sidewalk even more to provide more pedestrian space around the existing poles.
• ·         Thoughts from the CC on removing the two on-street parking spaces?
• ·         Board had no objections, as long as Businesses ok
• o   Who maintains the landscaped island on Wasson, created by the slip lane from Paxton.
• ·         Not OCC jurisdiction, must be Hp
• ·         NBDIP FY2023 Announcement/Timeline – Joe
• o   Start thinking of project ideas
• o   https://oakleynow.com/NBDIP-Process

Discussion:

• ·         2022 Board Goals – Colleen – Colleen absent, tabled until February

Adjourn Meeting

Oakley Community Council

Virtual Meeting: Zoom

January 4th, 2022 7:00 PM

oakleycouncil@oakleynow.com 

www.Facebook.com/Oakley45209

  513-533-2039

Until otherwise noted, all Oakley Community Council Meetings will be conducted online, via the Zoom virtual conference tool. You can find full virtual/online meeting details on the homepage of our website, www.oakleynow.com.

Minutes

Call to Order

Pledge of Allegiance

Trustee Introductions

• ·         Present: Colleen, Evan, Joe, Jason, Kenny, Andrew, Paige, Seth, Mallory, Sandy
• ·         Absent: Troy, Jon

Community Partners:

• ·         Cincinnati Fire Department – Capt. Joe Desmond
• o   n/a
• ·         Cincinnati Police Depart – Officer Barry
• o   Arrest made in IHOP incident
• o   Be aware: 3 cases where individuals were approached, their key taken & car taken.
• o   Theft & shoplifting down
• o   Link to Stats
• ·         CRC – Blake Williams
• o   Aprina (did Krogers Christmas concert) performed for seniors at the center
• o   Will be resource for CPS remote learning
• o   Looking to hire, working on calendar of events
• o   Wanted to be involved with beautification team.
• ·         Hyde Park Neighborhood School – Jill Sunderman
• o   CPS staffing is low district wide, HPS ok currently
• o   Expansion team is proceeding with planning, groundbreaking hopefully spring 2023
• o   Summer scholar program – June 1^st thru June 28^th. K-^, currently enrolled
• ·         Oakley Library – Chris Oaks
• o   n/a

Announcement of Officers:

• ·         Election held during board meeting prior to public meeting (6:45)
• ·         President: Colleen Reynolds
• ·         Vice President: Evan Nolan
• ·         Treasurer: Joe Groh
• ·         Secretary: Jason Wilcoxon

Real Estate Development:

• ·         Dewey’s Corporate, Oakley Square – Chuck Lipp & Team [VOTE]
• o   Link to presentation
• o   Discussion about the new parking spots being provided behind the store.
• o   Chuck Lipp, newer to his role, apologized for not being aware of the Tap & Screw situation details in the previous meeting.
• o   Motion: 1.Dewey's: Sec. 1425-15 part C - Special Exception - Section 1425-15 part C prohibits required parking in remote locations exceeding 600’ from the edge of the subject parcel.  Motion to  approve variance of the 600 foot limitation to the parking requirement.
• o   Motion by: Joe
• o   Seconded: Seth
• o   Vote:   Yes - 7   No - 3  Abstain -    Absent - 2
• ·         4016 Allston – Renewal of Prior Approval [VOTE]
• o   Requested variance was approved in 2018
• o   Timeline has lapsed, looking to renewing the variance
• o   Motion: To approve the variance request as approved by the board in 2018
• o   Motion by: Paige
• o   Seconded: Mallory
• o   Vote:   Yes - 10   No -    Abstain -    Absent - 2

OCC Committees/Projects:

• ·         Light Up Oakley 2021 Winners – Joe Groh
• o   Best Street/Block – 34^th
• o   Best Traditional
• §  1^st: Santa’s Flying Pig
• §  2^nd: Miracle on 34^th Street
• o   Best Theme
• §  1^st: Wild Winter Wonder Corner
• §  2^nd: Abominable Snowman
• o   Griswold Award:
• §  1^st: Clark’s at It Again
• §  2^nd: Wild Winter Wonder Corner
• o   Best Outdoor Display:
• §  Making Spirits Bright (Roher Insurance)
• o   Best Window Display:
• §  Flaggs USA
• ·         Vision Zero 2022 – Joe Groh (1/28 Deadline)
• o   Please review the suggestion to date (existing suggestions), make any suggestions you may have (Make suggestion)
• o   Be prepared to vote at Jan 20^th meeting
• o   Final submission due to city by 4pm Jan 28th
• ·         NBDSG – Joe Groh (2/4 Deadline)
• o   Full information and timelines here:
  https://choosecincy.com/neighborhood-services/neighborhood-business-district-support-grants-nbdsg/
• ·         Pedestrian Tunnel – Joe Groh & Colleen Reynolds
• o   Follow-up conversations ongoing with Woolpert Engineering on their design efforts

Financial Report – Jason Wilcoxon

• o   Motion to approve by: Jason
• o   Seconded: Andrew
• o   Vote:   Yes - 10   No -    Abstain -    Absent - 2

Andrew Bernier announced that he will be moving out of Oakley and unfortunately will be resigning after only 1 meeting.

New Business:

·         Next Third Thursday Meeting is on January 20^th via Zoom

·         Next Tuesday OCC meeting is on February 1^st – TBD

Adjourn Meeting

Oakley Community Council

Virtual Meeting: Zoom

December 7th, 2021 7:00 PM

oakleycouncil@oakleynow.com 

www.Facebook.com/Oakley45209

  513-533-2039

Until otherwise noted, all Oakley Community Council Meetings will be conducted online, via the Zoom virtual conference tool. You can find full virtual/online meeting details on the homepage of our website, www.oakleynow.com.

Minutes

Call to Order

Pledge of Allegiance

Trustee Introductions

• ·         In Attendance: Colleen, Evan, Jason, Joe, Dan, Kenny, Mallory, Seth, Paige. Jon (late), Troy (late), Sandy (late)
• ·         Absent:

Community Partners:

• ·         Cincinnati Fire Department – Capt. Joe Desmond
• o   Link to Fire Update: CFD Dec Notes
• o   251 responses, ladder 159
• ·         Cincinnati Police Depart – Officer Barry
• o   Link to CPD stats: CPD Dec Stats
• ·         CRC – Blake Williams
• o   New to Oakley, 25^th year with CRC, previous PR, Madisonville, North Avondale, Hirsch
• ·         Hyde Park Neighborhood School – Jill Sunderman
• o   n/a
• ·         Oakley Library – Chris Oaks
• o   n/a

Guests:

• ·         Christmas Concert at Oakley Kroger – Aprina Johnson
• o   Concert Dec 21^st, 5-8 pm

Farewell to outgoing Trustee Dan Krohn

OCC Board Election:

• ·         Jason Wilcoxon
• ·         Seth Shaifer
• ·         Kenny McNutt 
• ·         Andrew Bernier

Real Estate Development:

• ·         Dewey’s Corporate, Oakley Square – Chuck Lipp & Team
• o   Dewey’s is looking to purchase the property at 3061 Madison Rd, and use it for their corporate office.
• o   There are not sufficient parking places there, but they are looking to add spaces behind your current Oakley Square location.
• o   These spots are further than the 600 foot requirement in the zoning code, would need a variance.
• o   There was discussion about Dewey’s role in the Tap & Screw issue several years back.
• o   Dewey’s was going to develop more details for their request and come back to the January 4^th meeting.
• o   Link to presentation.
• ·         New Oakley Station Development – Mark Hemberger [Potential Vote – Amend PD]
• o   Link to presentation
• o   Looking to develop a similar concept to Covington Yard, on vacant property just west of the Anthem building in Oakley Station.
• o   Need a change to the existing Planned Development (PD) to allow for commercial vs. office usage.
• o   Motion: Motion to support a Major Amendment to the Concept Plan for PD #64 to allow for the site , which was originally designated for office use, to be developed as an eating and outdoor entertainment venue.
• o   Motion to approve: Seth
• o   Seconded: Jason
• o   Vote:  Yes - 10  No-  0  Abstain- 2  Absent-
• ·         Romana & 2094 Madison Site – Josh Pedoto [Potential Vote – Variances]
• o   Link to presentation
• o   There are several variances being requested, several involved variances to the Urban Overlay district.
• §  Support for a Use Variance for the demolition of a building within the Urban Design Overlay District, that has not been ordered demolished by the Director of Buildings and Inspections.
• §  Support for a Conditional Use for the ground-floor residential uses.
• §  Support for a Numerical Variance of two (2) for the three (3) proposed principal structures on a single lot, in excess of the one (1) permitted.
• §  Support for a Dimensional Variance of 24’ for the proposed 1’ setback on the northwest.
• §  Support for a Special Exception to reduce the Buffer Yard to 1’ (a 14’ Variance) for the first 52’ of the property facing Romana Place.
• §  Support for a Special Exception to allow Ground Floor Transparency below 70% along Madison Road and 50% along Romana Place
• o   Single motion to approve all the variance requests as presented
• o   Motion to approve: Paige
• o   Seconded: Dan
• o   Vote:  Yes - 8  No-  4  Abstain- 0   Absent- 0
• ·         Rookwood Commons Phase 3 – Dutch Cambruzzi [Potential Vote – Variances]
• o   Working on Phase 3 of their project on Edwards.
• o   Variance requests are similar to this requested & approved for Phase 1 and 2
• o   Variance requests:
• §  Support for a Use Variance for the demolition of a building within the Urban Design Overlay District, that has not been ordered demolished by the Director of Buildings and Inspections.
• §  Support for a Conditional Use for the ground-floor residential uses.
• §  Support for a Numerical Variance of two (2) for the three (3) proposed principal structures on a single lot, in excess of the one (1) permitted.
• §  Support for a Dimensional Variance of 24’ for the proposed 1’ setback on the northwest.
• §  Support for a Special Exception to reduce the Buffer Yard to 1’ (a 14’ Variance) for the first 52’ of the property facing Romana Place.
• §  Support for a Special Exception to allow Ground Floor Transparency below 70% along Madison Road and 50% along Romana Place
• o   Motion to vote on each item individually
• o   Motion to approve: Seth
• o   Seconded: Joe
• o   Vote: all items were passed by 12-0 vote.

OCC Committees/Projects:

• ·         Light Up Oakley 2021 – Joe Groh
• o   Continue to promote!
• ·         Vision Zero 2022 – Joe Groh
• o   We are soliciting input for projects for the next iteration of Vision Zero funding.
• ·         Officer Elections Timing – Colleen Reynolds
• o   Will be held 4 January

Approve Meeting Minutes

• ·         November 18^th
• ·         Motion to approve: Joe
• ·         Seconded: Mallory
• ·         Vote:  Yes - 9  No-    Abstain- 3  Absent-

Financial Report – Jason Wilcoxon

• ·         Motion to approve: Jason
• ·         Seconded: Joe
• ·         Vote:  Yes - 12  No-  0  Abstain-   Absent-

New Business:

·         Next Third Thursday Meeting – Cancelled

·         Next Tuesday OCC meeting is on Tuesday, January 4^th via Zoom

Adjourn Meeting